Materials Adaptation:
Overview
On the basis of the training needs assessment, the simulation administrators must then tackle the task of adapting the materials to the country or regional office’s expressed needs. Administrators should take careful note:
Each ECB Simulation requires several days of materials review, editing and preparation. Be sure to schedule time for this materials adaptaion – no matter how many times you have run the simulation. Each context is different; each set of materials will require adaptation.
The materials in this package were produced for a flood disaster simulation pilot inEthiopia and subsequently adapted for a refugee emergency simulation pilot inSierra Leone. Simulation organisers must be prepared to review these materials, make decisions about what can be borrowed from the pilots, and what, on the basis of the training needs assessment, will have to be generated anew.
The following table lists the various materials, file types & folders (i.e. the folder in which each document or PPT can be found), and estimates of production time. The estimated total for producing a full set of simulation materials – including review, editing, writing, and printing – ranges between 2 ½ and 4 ½ days. The precise figure will depend upon one’s familiarity with:
- the particular hazard type and its likely impacts;
- the affected area and population;
- the NGO’s preparedness and response systems (for ECB simulation #1) or coordination practices (for ECB simulation #2);
- policies and practices of the major emergency stakeholders in the international humanitarian system; and
- Microsoft Office software.
|
Simulation Materials |
File Type & Folder |
Estimated production time |
|
Assessment Images. 20 – 30 disaster impact images. Must be identified, downloaded and printed anew for each simulation exercise. Provides visual data and realism for Assessments. URLs for finding appropriate images are provided in the Assessment Mission Materials guidance. |
Microsoft PowerPoint File
Folder: AssessmentMissionMaterials
|
½ to one full day to identify and download
60 minutes (should be color printed) |
|
Assessment Mission Quotes. Set of emergency assessment quotes (“findings”) from key informants, affected population, government offiicals, etc. These are used to provide data to Assessment teams during exercise. Will require significant review and editing to ensure quotes fit specific types of hazard impacts and specific population. |
Microsoft Word Document
Folder: AssessmentMissionMaterials |
½ to one day review, writing & editing
10 minutes printing |
|
Evaluation Form. Should be edited and printed debriefing day (or on last day of training.) |
Microsoft Word Document Folder: Evaluation Form |
15 minutes review & editing
5 minutes printing |
|
Hour Zero Task Sheet. Handout for participants to be distributed to be handed to participants during instruction session. Minor editing. |
Microsoft Word Document Folder: Hour Zero Task Sheet |
15 minutes review & editing
5 minutes printing |
|
Message Forms. 200 pieces printed on carbonless, triplicate forms. Used by participants during simulation to submit required reports, project proposal, sitreps, etc. (White copy goes to recipient; yellow to simulation administrators for task tracking; pink to file.) |
Microsoft Word Document
Folder: Message Form Template |
Professionally printed as triplicate form. (If form is unavailable, simulation should have photocopier available. |
|
NGO Management Memos: Memos from role-players and other agency offices providing information or requiring tasks to be conducted; released throughout duration exercise. These memos will require much review and extensive editing prior to each new exercise. |
Microsoft Word Document Folder: NGO Management Memos
|
1 – 2 days review, writing & editing (depending upon familiarity with humanitarian agency systems & practices)
15 minutes printing |
|
Participant Briefing Note. Handout for participants to be distributed during instruction session. Minor editing. |
Microsoft Word Document Folder: Participant Briefing Note |
15 minutes review & editing
5 minutes printing |
|
Participant Reflection Sheet. Filled out at end of exercise by participants to capture impressions. |
Microsoft Word Document Folder: Participant Reflection Sheet |
5 minutes printing |
|
Role-player Guides. Roles for “other” stakeholders (Big donor, Government Agency, Media, etc.) |
Microsoft Word Document Folder: Role-player Materials |
1-2 hours editing
5 minutes printing |
|
Simulation Times Newspapers. |
Microsoft Word Document Folder: Simulation Times Newspapers |
No preparation time needed (i.e. printed during simulation) |
|
UN SitRep Needs & Numbers Memos: UN OCHA (Or UNHCR in refugee emergency) Sitreps, released every 15 minutes throughout exercise. Provide data on increasing death counts, displacement totals (also disaggregated by gender and age cohort), and priority humanitarian needs. File is easily updated and tailored to needs of each specific simulation. |
Microsoft Excel Workbook Folder: UN SitRep Memo Generator |
30 minutes review, setup and editing
5 minutes printing |
|
Estimate of Time to review, adapt & prepare materials |
2 ½ to 4 ½ days |
|
Share and Bookmark
E-mail page Add to favourites